Sample INVITATION LETTER for JAPAN VISA Application (Reason for Invitation)

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Sample INVITATION LETTER for JAPAN VISA Application (Reason for Invitation)

If you’re applying for a JAPAN VISA to visit a friend or relative, one of the most important requirements is the INVITATION LETTER (Letter of Reason for Invitation). Thankfully, you don’t need to start from scratch. The Japanese Embassy has provided a standard form that you can use as template to create your own. All you need to do is fill it out and have it sealed or signed.

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Invitation Letter Samples

Whether you have a guarantor or not, if you’re visiting a friend or relative, you need a Letter of Invitation.

Below are links where you can get downloadable forms. These are Word files, so you can easily fill them out digitally.

How to Fill Out Japan Visa Invitation Letter

Ideally, the invitation letter has to be filled out by the inviting party because you will need their seal or signature.

But if you’re the applicant, you can also accomplish the form yourself and just email it to your contact in Japan. Then, ask them to print it out and place their seal or signature. It has to be printed out because the seal/signature has to be original. Once sealed or signed, just ask your contact in Japan to mail it to you.

In this post, I’m assuming you’re the applicant (not the inviter).

Here are some parts that you might have questions about.

  1. Inviter’s address. Note that Japanese addresses usually start with the larger unit (prefecture) and go smaller (city, building, etc.)
  2. Inviter’s name. Write the full name.
  3. Contact numbers. Include the area code. If you don’t have an extension number or fax number, write NONE.
  4. Seal. Japan citizens and residents have their own personal seal. Foreign nationals who do not have a seal can place their signature instead.
  5. Inviting Company or Organization. If you’re invited by a company or organization in Japan, add the details here. I didn’t write any sample in this field because I have never experienced being invited by a company. But the form has a note at the bottom that reads, “When a company/organization is extending an invitation, fill out the name of the company/organization as well as your title and affix, and put the registered seal of the representative, or non-registered seal of the company or the sub-organ (a personal seal is unacceptable). If it is difficult to put the seal, a person in a position of authority at the company/organization may put his/her signature.”

For Items #10 and #11, if the space provided is not enough, you may use a separate sheet to provide a more detailed explanation.

Other Japan Visa Requirements

The letter of invitation is just one of the requirements to apply for a Japan visa. For the list of other documents, check out the post below:

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Yosh Dimen is a full-time travel blogger. He has three passions in life: social media, travel, and movies. Yosh has won 3 Philippine Blog Awards and a Palanca Award. Learn more about his personal journeys at Yoshke.com.

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